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Drive and file storage

Store your organization's files and folders in Clyentra Drive. Upload by drag and drop, create documents and spreadsheets in the browser, share with per-person permissions, and understand what deletion does.

7 min read · Reviewed 2026-07-13

Drive is your organization's file store, at /drive — the screen is Drive, "Files & folders". It holds what you upload, what you create in the built-in editors, and what the AI studios generate. One tree, shared by the whole organization, with per-item access control.

The New menu

The New button is the entry point for everything you can put into Drive.

The last three matter more than they look. You do not need a separate office suite to write a proposal or sketch an architecture — the editors are in Drive, and what you make there is stored alongside everything else.

Drag and drop anywhere: You do not have to use the menu. Drop files onto the Drive surface and the upload starts. Uploads are chunked, so you get live progress and can cancel one mid-flight without corrupting anything.

Getting around

• Two layouts — a Grid view of tiles and a List view table. The toolbar toggles between them.
• A breadcrumb trail across the top for navigating back up the tree.
• Search (Search drive…) and a sort menu.
• Click a file to preview it, or open its details sheet for Size, Owner, Modified, Created and Type.
• Rename and move any item from its row or tile menu.

Sharing a file or folder

Open an item's details and switch to the Share tab. Sharing is explicit and per-person — you grant named teammates named rights.

1. Pick the people. Search your teammates (Search teammates…) and tick the ones you want. Once everyone already has access, the picker says so: "Everyone already has access."
2. Choose the rights. Three independent checkboxes — Read, Write, Delete. Tick the ones that person actually needs.
3. Grant it. The button reads Grant access (n) with the number of people selected. To change someone later, edit them and the button becomes Update permissions.

The People with access list below then summarises each person's rights as a single badge — Full, Edit or View — so you can audit an item's access at a glance without decoding three checkboxes per row.

Bulk actions

Select several items with their checkboxes (or Select all) and a bulk bar appears with Download, Move and Delete.

Bulk download zips your selection into a single drive-download.zip. One caveat worth knowing before you try it: folders are not zipped — the zip is built from files. Select files, not folders, when you want an archive. Clyentra tells you as much if you try: "Select files to download (folders aren't zipped here)."

Deletion is permanent

There is no trash: Deleting in Drive removes the item for good. The confirmation says it plainly: "Selected items will be permanently deleted. Folders must be empty." There is no recycle bin to fish a file out of afterwards. If you are unsure, move the item into an archive folder instead of deleting it.

Two guardrails exist. A folder must be empty before it can be deleted, so you cannot wipe a tree with one click. And a system folder cannot be deleted at all — try to include one in a bulk delete and the button is disabled with: "Selected items contain a system folder and cannot be deleted."

The Public folder

Public is a system folder, marked with a globe icon. It ships with the organization and cannot be deleted. Treat it as what its name says — the place for material that is not sensitive.

Storage and what it costs

The header shows how much storage your organization has used. Its tooltip states the billing rule: "Storage used by your organisation. Usage beyond your plan's included quota is billed per extra GB."

The included quota travels with your plan, and overage is billed per extra GB on the same subscription. Check your current plan and its allowance on the Usage & Billing screen — see subscription-billing.

Where AI output lands

My Creations: Images and videos you generate in the AI studios are filed under My Creations, browsable at /studio/creations. They are yours to move, share and download like any other file. See ai-image-studio and ai-video-studio.

Set the shape of your Drive early: Drive is organization-wide, so the folder structure you create in week one is the one your team lives with. Decide what is shared broadly, what is granted per-person, and what belongs in Public before the files pile up.